How to Send a Letter in Germany

How to Send a Letter in Germany: A Step-by-Step Guide for Newcomers

Sending a letter in Germany might seem like a straightforward task, but if you’re new to the country, understanding how the postal system works can be a bit confusing. Whether you need to send a letter locally or internationally, it’s essential to know the proper steps, from addressing the envelope correctly to choosing the right postage. In this guide, we’ll walk you through the process, making it easy for you to send letters with confidence.

Germany’s postal system is efficient and reliable, and you’ll often use services like Deutsche Post and DHL to send letters and packages. Deutsche Post is the most widely used service for sending mail within Germany and internationally. For larger packages or express deliveries, DHL, a subsidiary of Deutsche Post, is typically the go-to service. Understanding how these services work can help you choose the best option for your needs.

Deutsche Post handles a wide range of postal services, from letters and postcards to larger shipments. It’s known for its reliability and extensive network of post offices and postboxes, making it convenient to send mail from nearly anywhere in the country. DHL, on the other hand, focuses more on express services, international shipping, and logistics. Whether you’re sending an important document or a personal letter, choosing between these two services depends on your delivery speed and tracking needs.

Writing the Sender’s Address

The sender’s address tells the postal service where the letter is coming from and provides a return address if the letter cannot be delivered. In Germany, the sender’s address should be placed in the top left-hand corner of the envelope. Here’s how to write it:

• Begin with your full name.
• On the next line, write the street name followed by the house number. For example, if you live on Hauptstraße and your house number is 12, it would be written as “Hauptstraße 12.”
• On the line beneath that, write the postal code and city. For instance, “10115 Berlin.”
• For international letters, add “Germany” under the city name so that postal services outside of Germany know the country of origin.

By following this format, you ensure the postal service knows where to send the letter back if necessary.

Writing the Receiver’s Address

Now, for the receiver’s address. In Germany, the receiver’s address goes in the lower right-hand corner of the envelope. The structure is very similar to the sender’s address. Here’s the step-by-step breakdown:

• Start with the recipient’s full name.
• On the next line, write the street name and house number of the recipient.
• Below that, add the postal code and the city name.
• If the letter is going to another country, don’t forget to add the name of the destination country under the city name.

For example, if you’re sending a letter to someone living on Alexanderplatz 1 in Berlin, the address would look like this:

• Full Name of the recipient
• Alexanderplatz 1
• 10178 Berlin
• Germany (if sending internationally)

Make sure the address is clear and easy to read. It’s always a good idea to print the address or write it in capital letters to avoid confusion.

Choosing the Right Envelope in Germany

In Germany, there are different sizes and types of envelopes depending on what you’re sending. Here’s a brief overview to help you pick the right one:

• Standard envelope: Ideal for regular letters or documents like bills, postcards, or small letters.
• Larger envelope (C4 or C5): This is perfect if you’re sending larger documents or certificates that you don’t want to fold.
• Bubble envelope: For small items or documents that require extra protection.

Make sure to select an envelope that fits the content you are sending. For important documents, consider using a sturdier envelope to protect your letter during transit.

Buying the Right Postage Stamp

Once your letter is ready, the next step is to buy the right stamp. In Germany, postage rates depend on the size, weight, and destination of your letter.

• For letters within Germany: A standard letter (up to 20 grams) requires a standard stamp. As of 2024, this costs €0.85.
• For letters to other European countries: A standard letter costs €1.10.
• For letters outside of Europe: The postage is typically €1.70 for a standard letter.

These rates can change, so it’s always a good idea to check the current prices on the Deutsche Post website or ask at your local post office.

Where to Buy Stamps in Germany

There are several convenient ways to buy postage stamps in Germany:

• At the post office: This is the most traditional way. Simply go to your nearest post office, tell them where you are sending the letter, and they’ll provide you with the correct stamp.
• From a stamp machine: These machines are often located outside post offices, supermarkets, and major transportation hubs. You can pay with coins or a bank card.
• Online: You can buy stamps through the Deutsche Post website, print them at home, and stick them on your letter.

If you prefer convenience, the online option is particularly useful as you can skip the trip to the post office altogether.

Sending a Letter Within Germany

Once your letter is stamped and addressed, you’ll need to find a postbox. In Germany, postboxes are bright yellow and can be found in many locations around cities, towns, and villages.

To send a letter within Germany:

1. Drop it in a yellow postbox. Most postboxes have two slots—one for local mail and one for national or international mail. Be sure to put your letter in the correct slot.
2. If you prefer, you can take it directly to the post office, where they will handle the process for you.

The postal service in Germany is generally reliable, and letters sent within the country usually take 1-2 days to arrive.

Sending a Letter Internationally

If you’re sending a letter outside of Germany, the process is similar, but there are a few extra considerations:

1. Make sure to check the postage rate for the specific country you’re sending to.
2. Double-check that you’ve written the correct country name under the city in the receiver’s address.
3. Use the international slot in the postbox or hand the letter to the staff at the post office.

Letters sent to European countries usually take 3-5 days, while those sent outside of Europe can take up to 10 days, depending on the destination.

Tracking Your Letter in Germany

If your letter contains important documents, you might want to track its journey. In Germany, you can opt for a service called Einschreiben, which is a registered mail service. This allows you to track your letter and ensures that it is signed for upon delivery. There are different types of registered mail:

• Einschreiben Standard: Provides tracking but no signature.
• Einschreiben Einwurf: Ensures the letter is placed in the recipient’s mailbox.
• Einschreiben Rückschein: Includes a return receipt, proving the letter was delivered to the recipient.

These options cost a bit more than regular postage, but they provide peace of mind when sending important or sensitive information.

Practical Tips for Sending Mail in Germany

• Check postbox collection times: Each postbox in Germany has a collection time listed on it. Make sure to drop off your letter before the last collection time to avoid delays.
• Use clear handwriting: Writing in clear, legible letters helps prevent any confusion, especially if the letter is traveling internationally.
• Consider using a return receipt: If the letter is especially important, using a service that provides a return receipt ensures that you’ll know when it’s been received.
• Keep an extra copy of important letters: If you’re sending a legal document or something vital, it’s always wise to keep a copy in case the letter is lost or delayed.

Sending a letter in Germany is a straightforward process once you understand the basics of addressing, selecting the right envelope, buying the correct postage, and choosing a reliable postal service. Whether you’re sending a letter within Germany or internationally, following these steps will ensure your mail reaches its destination efficiently. With these practical tips, you’ll be well-prepared to send letters confidently, no matter where they need to go.

FAQ: Sending Letter in Germany

How do I send a letter to someone in Germany?

To send a letter to someone in Germany, write your letter, place it in an envelope, and address it correctly. Attach the appropriate postage, then drop it off at a mailbox or take it to a post office.

How much does it cost to send a letter in Germany?

As of now, sending a standard letter (up to 20 grams) within Germany costs €0.85. Prices may vary based on the weight and type of service (e.g., registered mail).

How do you write an envelope to Germany?

When addressing an envelope to Germany, follow this format:

1. Recipient’s Name
2. Street Address
3. Postal Code and City
4. Country (Germany)

Can you send a letter to Germany?

Yes, you can send a letter to Germany from anywhere in the world. Just ensure that you have the correct address and postage.

How long does it take for a letter to arrive in Germany?

Standard mail within Germany typically takes 1 to 3 business days to arrive, depending on the distance and postal service efficiency. International mail can take longer, usually between 3 to 14 days.

How is mail delivered in Germany?

Mail in Germany is delivered by the national postal service, Deutsche Post. Deliveries are typically made during weekdays, and mail is often delivered to mailboxes or directly to recipients’ homes.

How do Germans write letters?

Germans usually follow a formal structure when writing letters, especially for business correspondence. A typical letter includes:

• Date
• Address of the sender
• Address of the recipient
• Salutation (e.g., “Sehr geehrte/r [Name]”)
• Body of the letter
• Closing (e.g., “Mit freundlichen Grüßen”)
• Signature

Where can I send letters in Germany?

You can send letters from any post office or drop them in one of the many yellow mailboxes (Postbriefkästen) found throughout cities and towns in Germany.