At KUMMUNI, we aim to provide transparency and clarity. This guide explains the factors considered during the deposit deduction process and how you can minimize potential charges.

How Are Deposit Deductions Calculated? #

Deposit deductions are determined based on a detailed comparison of the property’s condition during move-in and move-out. Our system is fully digitalized, ensuring fairness and accuracy. Both the move-in and move-out protocols are documented, and tenants receive a copy of each report. Our accountants and system compare these reports, and deductions are made only if there is clear evidence of damage or issues.

It is important to note that deductions are not arbitrary. However, the costs may exceed initial expectations because we do not charge solely for the damaged items but also for associated expenses. For instance:

• If a tenant damages a kitchen cabinet, the charge may include:
  • Replacement costs.
  • Installation fees.
  • Recycling and disposal of damaged components.

Avoiding Deposit Deductions #

To minimize deductions, tenants should follow these recommendations:

1. Adhere to Move-in and Move-out Protocols:
   • Carefully review the move-in report provided to you and ensure the property’s condition matches this report when moving out.
2. Take Responsibility for Repairs:
   • Address minor repairs yourself before moving out. For example:
     • Paint walls if necessary.
     • Fix small damages to furniture or appliances.
     • Ensure all personal belongings are removed.

   Completing such tasks yourself is often significantly less costly. For example, recycling a printer might cost you a few euros, but if left behind, KUMMUNI will charge around €150, including logistics, employee labor costs, and disposal fees.

3. Return the Property in a Clean State:
   • Clean the property thoroughly, including:
     • Kitchen appliances (e.g., oven, refrigerator).
     • Bathroom fixtures.
     • Floors and windows.
   • Ensure all trash is properly disposed of.
4. Remove Personal Belongings:
   • Any personal items left behind will result in additional charges. These charges include:
     • Logistics and transportation.
     • Employee labor costs per hour.
     • Recycling or disposal fees.
5. Handle Recycling and Disposal Personally:
   • For example, disposing of a personal item like a printer may cost only a few euros if done independently. If left for KUMMUNI to handle, the charges can amount to approximately €150, accounting for logistics and labor.

How the Process Works #

1. Evidence-Based Deductions:
   • Our system and accountants ensure that deductions are supported by documented evidence from the move-in and move-out reports. Without evidence, no deductions are made.
2. Comprehensive Invoicing:
   • If deductions are necessary, you will receive a detailed invoice outlining the specific items and associated costs.
3. Fair and Transparent Refunds:
   • Any remaining deposit will be refunded promptly according to the timeline specified in your rental agreement.

By following these guidelines and protocols, tenants can significantly reduce the likelihood and amount of deductions, ensuring a smoother end-of-tenancy experience.